PATSY (aircrew CBRN protection) – the supply of a below neck CBR protective clothing system for aircrew.
The Chemical Biological Radiological and Nuclear Protection Delivery Team (CBRN DT) is seeking Expressions of Interest from parties wishing to be considered for the supply of a Below Neck CBR Protective Clothing System for Aircrew (Category D).
One of the key drivers for the programme is to provide the required level of Below Neck CBR protection (Key User Requirement) whilst imposing the minimum physiological burden on the wearer.
The selected contractor will be responsible for the supply of a Below Neck System (BNS) for approximately 524 aircrew personnel requiring 3 systems per person (approx.1,572), plus additional trials and training sets (approx. 50) to be determined at Invitation to Tender (ITT). The first 900 systems are to be delivered at Contract Award (CA) + 23 months with the balance no later than CA + 45 months (earlier delivery is desirable to the Authority but not essential). Additional buys may be required on an Ad Hoc basis, stipulated by the Authority when required. The BNS should be a Commercial Off the Shelf (COTS) solution. The Authority is looking for a Below Neck CBR System which will be an integrated CBR solution comprising of an undergarment, socks and gloves. For clarity, the system must cover personnel from the neck down and must integrate with the Authority’s Above Neck System (ANS) - a development of the current APED In-Service solution which includes a neck skirt. The Interface Control Document (ICD) will be issued at ITT containing details of the APED system, and other equipment and clothing the Aircrew may wear.
A supplier may be a manufacturer or act as a Prime Contractor (PC) and sub-contract components of the system to other suppliers (e.g. gloves) to deliver the complete BNS. The supplier will be responsible for the integration of the BNS ensemble, i.e. undergarment, socks and gloves and compliance of their BNS with the ANS. The Authority will be responsible for integration of the BNS with the ANS components and other Aircrew Equipment Assemblies (AEA) as listed in the ICD.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To enable the solution to enter operational service with UK military aviation formations, the supplier will be responsible for providing supporting information, including but not limited to: Training and Training Aids, Technical Publications, Safety and Environmental evidence, and Logistic Support Documentation.
It is required that the preferred contractor is working to the following (or equivalent) standards; AQAP 2110, AQAP 2105 (Quality Plan Standards), DefStan 05-61 Pt9.
The Procurement will follow the Restricted Procedure under Defence and Security Public Contract Regulations (DSPCR) to place a supply and initial in-service support contract for 5 years + 3 options years (in yearly increments).
Estimated contract value excluding VAT:
Range: between 2 000 000.00 GBP and 5 500 000.00 GBP (Inc.Option years 2.5m GBP)
The Authority has the right not to invoke the option years and it should be noted this value is an approximate.
Anticipated contract award date: Q4 2019.
A Cyber Security Risk Assessment for this requirement has been carried out and returned a risk level of Very Low Risk (REF: RAR-Y6FS7ZA6). Potential Suppliers are therefore required to maintain a Cyber Essentials Scheme certification in order to comply.
To qualify, Potential Providers must pass the Pre-Qualification Questionnaire (PQQ), designed to evaluate Technical and Financial Capacity/Capability. The PQQ will be evaluated in two stages; stage 1 will consist of pass/fail questions and stage 2 will consist of Project specific questions which will be given a weighted scoring approach and will be scored 0 – 5 (5 being the highest score).
A word cap of 500 words has been applied to each Project specific question which will be detailed within the PQQ question criteria. Tenderers should note that additional words will not be counted however, supporting evidence and references will not be included within the wordcount.
Potential Providers who are given a “Fail” against any PQQ question or score 0 or 1 against any of the Project questions will result in an automatic exclusion, and will not be invited to Tender.
Envisaged maximum of 6 qualified potential providers will receive formal ITT. Where possible the Authority will invite a minimum of 3 Potential Providers to ITT however, the Authority reserves the right to invite 2 Potential Providers or revert to a Single Source Procurement if required. Potential Providers will be ranked in order of the weighted score achieved at section six of the PQQ Project Questions, combined with passing all other elements of the PQQ criteria. The Authority reserves the right to invite more than 6 bidders to proceed to the ITT stage.
The tender evaluation criteria will be weighted in such a way that the solution must pass evaluation in all three areas Undergarment, Socks and Gloves to be compliant. In the event of a failed competition (all bids fail in at least one component) the Authority will reserve the right to split the requirement and offer the contract to the highest scoring suit and sock tender, and the highest scoring glove solution that integrates with the winning suit.
Included in the ITT response, potential providers are required to provide 6 complete samples of their proposed solution for testing as outlined below.
During the ITT technical evaluation phase and additionally to the paper based assessment, the Authority and it’s SME’s will assess Potential Provider’s Below Neck System in the following key areas:
1) Assess against specified criteria for CBR Protection;
2) Assess minimum Physiological Burden;
3) Assess against all aspects of integration (system, platform and human factors) and against the APED system. Full details of the SRD and Testing criteria will be provided at ITT.
The performance of the clothing ensemble will be assessed against chemical agent challenge levels and other operational factors which for PATSY BNS are NATO Un-classified.
In parallel to the above technical assessment, a commercial evaluation will be undertaken to establish commercially compliant bids which establish affordability, present Value for Money (VFM) and are compliant with the Authorities Terms and Conditions.
A Financial Health Assessment will also be carried out by SME’s to give a predictive measure which provides an immediate & reliable evaluation of any company’s fundamental financial health against the full contract value. The Authority reserves the right not to invite Potential Providers to ITT if they do not achieve a ‘Pass’ on the Financial Health Assessment.
Potential Providers must meet or exceed an annual turnover of 40 % of the estimated annual contract value, (£800K) for the last two years or provide equivalent evidence of sufficient financial resources to deliver the contract. Parent company and / or other guarantees of performance and financial standing may be required if a potential tenderer fails to meet the minimum standards.
The award criteria will be “the most economically advantageous tender in terms of the criteria stated in the specifications”. Specific criteria and weightings will be provided within the ITT.
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. You can find the information on the Government Security Classification on the Gov.uk website.
The DCO application access code for this Contract Notice is 634CDY5N95. This access code allows Potential Tenderers to respond to the CBRN/00243 PATSY PQQ.
Telephone: +44 67982667